Description:

Project Coordinator (Trade Shows & Events)

Osborne Recruitment is delighted to partner with our client to bring on a Project Coordinator in the Trade Shows & Events space to join their Inglewood office.  The Project Coordinator will effectively support managing budgets, timelines, vendors, and logistics for successful execution of multiple high-volume large-scale projects.  The ideal candidate may come from a construction based or building background.

Responsibilities:

• Utilize internal systems to properly document and communicate end to end project details
• Communicate and work effectively with operational teams on all project deliverables remaining on schedule and within budget
• Proactively identify and address issues and troubleshoot to successful conclusion
• Responsible to support and provide accurate estimates addressing changes and additions to project scope
• Communicate with sales and design department and appropriate leadership teams to ensure that project in production meets conceptual vision and client expectations
• Establish and maintain workback schedules and communicate changes to appropriate team members
• Contribute to the creation of project implementation plans and communicate with teams to ensure alignment
• Source materials and hardware, work with approved vendors on project deliverables and request purchase orders to account for all project costs and variances
• Coordinate sub-contractor and supplier services including installation and dismantling and support all labor-based requirements
• Manage assets stored by clients and utilize appropriate technology for tracking
• Apply Audio Visual production knowledge and an unwavering desire to have a hand in making a successful production come together
• Assist with post event meetings with the emphasis on improvements in process and procedures that can be applied to future projects

Qualifications:

• 2-5 years’ experience coordinating and managing projects in the exhibit industry space
• 2-5 years’ experience in trade show, building operation, large retail environment or construction-based environments
• PMP designation is an asset
• Possess an aptitude for structural mechanics with the ability to read and interpret CAD and blueprint drawings
• Must be passionate about customer satisfaction and thrive in an entrepreneurial and independent environment
• Embody flexibility, open-mindedness and receptiveness and actively recommend creative solutions
• Exhibit the ability to multi-task and operate under severe time constraints and immovable deadlines
• Exhibit familiarity with show rules and regulations related to exhibit designs and assist with staging and check in
• Demonstrate knowledge of production materials and the extent to which these may be utilized in production
• Develop packing content lists and shipping manifests in partnership with the logistics department
• Strong collaboration abilities across teams of up to 25
• Flexibility and willingness to work extended hours when/as required.
• Ability to travel locally and within the United States when required

Benefits & Compensation:

• Generous base salary
• Mileage, accommodation and expenses covered for business purposes
• Medical and dental insurance
• Paid leave
• Diverse work experiences and internal development opportunities

For additional information regarding this position or to apply, send a detailed resume to info@osbornerecruitment.com or reach out directly to Jasmine Sahansra, Senior Recruitment Consultant at 647.268.7384.
Osborne Recruitment is an equal opportunity employer committed to supporting an inclusive and accessible environment. Should you require accommodation or support in any aspect of the recruitment and selection process, we will assist to meet your needs.

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